Space Availability

ARC Space Availability

As part of our mission, the Arts Research Center loans out its space in co-sponsorship for arts & humanities events. We also aim to support the vibrant community around us in Hearst Field Annex when schedules allow. ARC is limited to 60 people max in our loft space. Due to our own programming and no dedicated events staff, we can only schedule one event per week. The Arts Research Center is not in the Berkeley classroom scheduling database.

PLEASE NOTE: ARC IS ALMOST BOOKED FOR THE 2024/25 SCHOOL YEAR. 

We would normally have you fill out the form below, but since space is so limited, we ask you to please email Associate Director Laurie Macfee with questions and requests: macfee@berkeley.edu. 

empty room with long table and chairs
empty room with chairs set in rows

Room Layouts

  • Conference table: Room for 16 seated around table, additional chairs pulled up
  • Lecture space: Seating up to 55, chairs are set up 8-10 across with an aisle up the center for access, can leave a table and chairs at front for conversation; we have a podium with built in mic and amplifcation, plus projector and screen. No freestanding audio speakers, and your staff must run the event and hire AV services
  • Workshop: Tables spread out with 6 chairs around each, seating 36 people, units can bring in their own additional tables around the periphery
  • Performances: plays, music performances, readings, etc.
room set up with tables and chairs for a workshop
room of people watching a person speak

ARC Space Information & Agreements

General/Supervisory:

  • Renter must have a staff point person on site during the whole event
  • ARC must be returned to the original layout, with six tables locked into a conference table in the center of the room, and 16 birch chairs placed around it
  • If you move the rug and couch, these must be returned as well 
  • Wipe down tables with Clorox wipes or spray if necessary
  • Place all recycling/trash in containers;if full, please place in trash area outside HFA.
  • Clean up any major spills
  • ARC interior office will be locked if an event is after our regular hours
  • Please use furniture only as intended (we can’t believe we have to say this)

ARC currently has: 

  • 65 chairs on site
  • 6 tables on wheels, configured as a conference table but can be moved
  • Podium with sound speaker built in
  • Projector and screen
  • Sitting area with loveseat
  • Access to Eduroam wifi and Cal visitor 
  • Entrance hallway to check in visitors
  • Bathrooms (gender inclusive!) in hallway
  • ADA accessible
  • If you want to use ARC’s refrigerator/kitchen area, you must get approval from ARC staff

Tech:

  • Podium with microphone & speaker, plus projector on site
  • We have an adapter for the projector that accepts multiple dongles, but you must provide your own extra dongles particular to your computer
  • No tech person on site, must run own tech
  • No recording equipment or extra mics on site, must run yourself or use ETS

Doors:

  • Outside hallway door is open 10am – 5pm Mon – Fri, the door is programmed by campus Facilities. If you want the outside hall door open after hours, you need to work with HFA facilities manager Todd Koenisberg and apply for key card access using this form. Apply 2 wks early for assured access.
  • ARC’s door is locked, we can work with you to have it open at certain times, or provide you with a key card to be returned
  • Back door is permanently locked on the outside! If you go out, you have to go around to get in, or have someone inside let you in

Food:

  • If you are going to serve alcohol, you must get a campus permit and supervisory staff member must be on site for carding
  • The supervising of the alcohol serving is up to the unit
  • ARC can accommodate catering and have it dropped off while you are on site
  • Unit must bring all their own serving utensils, plates, cups, silverware
  • There are 4 trash bins on site (recycling, compost, paper, landfill); if you fill them up or have platters and empty bottles etc. please put them outside in HFA trash area
  • Please be respectful of ARC’s kitchen and our private supplies, thank you!

Neighbors:

  • We live in a wonderful vibrant community, please be respectful of our neighbors
  • If you are going to do a loud performance, we may email neighbors to let them know in advance

Air/Heat:

  • In addition to regular heat units, ARC is lucky to have two air conditioning and heater wall units. If you turn on, please turn off at end of your event.

Courtyard:

  • There is a grass courtyard in the middle of the Annex with 8 picnic tables, that can be checked out separately from facilities if affiliated with an HFA community member. Please let us know if you are interested in pursuing this and we can put you in contact.

When you leave:

  • Lights are on timers and will turn off automatically
  • Return room to original configuration, check air/heat is off
  • Make sure ARC back door is pulled tightly shut & front door is locked
  • Place extra trash in outside bins, behind Hearst Field Annex